All partners, participants, guests, partner support contractors, and service providers should pre-register. Their names will be subject to a security clearance process.

Cancellation and Substitution policy: Please note it is not possible to cancel participant places once these have been booked. Participant registration fees are non-refundable. No refunds are given to any booking fees or administration fees made for Apex Defense.

If any participant is unable to attend, we will accept a substitute participant at no extra cost. Please notify us in writing by emailing customersolutions@apexdefense.org person. Participants should be involved in or have some legitimate connection to defense or associated industries.

All partners, participants, guests, partner support contractors, and service providers acknowledge that only the Organizer’s official admission badge, worn by the person named on it, will permit admission (as the Organizer’s licensee) into Walter E. Washington Convention Center/Apex Defense 2026. The badge remains the property of the Organiser and has a notional value of 0.01p.

No person named on the badge or the company, firm or business, which that person represents, may permit the badge to be worn by another person. The wearing of a badge under these circumstances will constitute appropriation, an automatic termination of such license and will be sufficient grounds for the unauthorized individual to be removed from Apex Defense. It may also lead to prosecution. Identity checks will be conducted as a condition of entry.

All persons attending Apex Defense should carry and produce on request a supporting personal photographic identity document - passport, photo- ID, military ID, driving license, national identity document or similar.

Any person found to be registering to attend Apex Defense using false information or credentials or deliberately with-holding information will have their application automatically denied and may be liable to prosecution.

Without prejudice, the Organizers reserve the right to exclude any person(s).

No photography or filming of Hubs/Pods/Lounges is allowed without the expressed permission of the Partner. Partners are allowed to photograph and film their own areas.

Closed Circuit Television Cameras (CCTV) will be in operation at all times during Apex Defense.

The Organizers reserve the right to deliver the CCTV recordings to the Police or other competent authority as evidence if requested to do so. The contents of such recordings may be used as evidence in a court of law.

The Organizers reserve the right to film/permit approved third party filming across the show open days of Apex Defense. By attending Apex Defense, participants permit the Organizers/approved third parties to use any footage taken.

No sponsorship, promotional, marketing, political, or any article to be used for a commercial or a charitable purpose or prohibited materials may be brought into, used or displayed by any person inside Apex Defense without the express written permission of the Organizers. Any person in possession of non-permitted items will be refused entry to or ejected from the venue and site. Prohibited items include knives, fireworks, explosives, smoke canisters, aerosols, air-horns, noisemakers, flares, weapons, dangerous or hazardous items, illegal substances, laser devices, bottles, glass vessels, cans, poles, or any article that may compromise public safety or which may pose a hazard or nuisance to any other person.

Canvassing is not permitted.

Participants should be aware that export control regulations may apply to products based upon both U.S. legislation and legislation from the territory of origin of the Partner. Such legislation or regulations may cover the exportation of goods, the transfer of technology, the provision of technical assistance overseas and activities connected with trade in controlled goods. Participants whose activities may be impacted by such legislation or regulations are required to ensure they have the necessary licenses and mechanisms in place.

Any attendee who at the sole discretion of the Organizer is deemed to be engaging in controlled business or activity during the exhibition and who is not in possession of relevant trade control licenses may be subject to action on the part of the Organizers including revocation of the application to attend and expulsion from the event. The relevant authorities will be informed of any such activity, which may result in legal action being taken against the visitor by these authorities. Participants expelled from the event will have no claim for redress against the Organizers, nor any refund for loss of fees.

All persons attending Apex Defense must wear business or service dress.

No person under the age of 18 years, including children of exhibitors, will be admitted during the tenancy period.

I understand that by choosing to allow my badge to be scanned by a Partner when at Apex Defense, I will be providing the Partner with my personal data. I consent to this personal data being used to contact me about their products or services and understand that this partner may transfer this data outside of the United States for these purposes and I consent to such a transfer of my data. I also understand and agree that my personal data may be held and used by the organizer of this event Clarion Events Ltd, and any third party hosting provider acting on its behalf, in order to run the event and for analyzing partner traffic with a view to improving the Apex Defense experience for participants.